Document Scanning Solution

Document scanning software utilizes OCR and MRZ methods to extract information from the documents. Automation of document scanning eliminates manual data entry, reduces waiting times, and avoids data errors.  Find out what OCR and MRZ technologies are and why they are crucial parts of document scanning solutions. Get a better understanding of OCR and MRZ extraction.  Lastly, explore how OCR's key benefits and features can transform your business.  What is OCR and why it is important for document scanning? Optical Character Recognition (OCR) converts text from images into readable, editable text. It extracts important information like full name, addresse, expiration date, and birth date from documents. With the addition of Machine-Readable Zone (MRZ) extraction, the process becomes even more accurate by validating the data. The extracted information can then be transferred to other systems using APIs, making integration straightforward and efficient. One of the key benefits of OCR is that it removes the need for manual data entry, which can be slow and error-prone. Automating this process saves time, especially when processing large numbers of documents. OCR is particularly useful in reducing waiting times for customers and easing the workload on employees. A common use case is hotel check-ins, where OCR speeds up both online and reception-based registration, improving the experience for everyone involved. [caption id="attachment_2606" align="aligncenter" width="1024"] ID Scanning OCR[/caption] What is MRZ Extraction? The Machine-Readable Zone (MRZ) is a unified and globally recognized format structure on identity documents. It consists of three lines of alphanumeric characters at the bottom of the document. MRZ is usually a standard element of passports, IDs, and driving licenses. MRZ data typically consists of these elements:  Character code indicating document type The country or organization issuing the document Unique document number in an alphanumeric string Nationality of a document holder Holder’s first name and surname Date of birth in a six-digit format A single character representing gender OCR extracts alphanumeric characters from the MRZ on identity documents. MRZ technology is an essential element of ID scanning solutions. Software such as ScanDoc scans documents by comparing OCR and MRZ elements and extracts data to any system using APIs.  The data extraction process has use cases in hospitality, finance, travel, and other industries.  For instance, it’s a crucial element of digital customer onboarding for financial institutions ensuring the smooth and accurate opening of online accounts.  [caption id="attachment_2595" align="aligncenter" width="656"] OCR and MRZ Extraction[/caption]   How does OCR and MRZ Extraction Work? In this part of the article, we’ll review the document data extraction process, including MRZ extraction. When the OCR is implemented in your business, it’s easy to validate IDs in five simple steps. Step 1: Firstly, a customer or an employee takes or uploads a photo of the ID document. The photo needs to be taken ensuring the entire document is visible and adjusted to fit the frame. Alternatively, photos can be uploaded in multiple formats such as PDF, PNG, JPG, and other formats.  Step 2: OCR accurately identifies a specific document template and its data. In the process, it compares over 350 document types.  Step 3: In this step, ScanDoc document scanning software automatically extracts all the personal information from the ID. Extracted data includes name, address, date of birth, ID number, etc.  Step 4: To ensure data accuracy, ScanDoc cross-checks extracted data using Optical Character Recognition (OCR) and Machine-Readable Zone (MRZ) technologies. Step 5: As a last step you’ll get a data output with 99% accuracy.  5 Key Benefits of OCR and MRZ in Document Scanning OCR improves customer experience, facilitates workflow automation, opens your business to international markets, and much more. Read what are the other ways OCR extraction will transform your business operations. 1. Improved Customer Experience  The OCR extraction takes about 1.5 seconds. It’s a simple process, even for less technically advanced employees and customers.  Using ScanDoc documents scanning solution significantly reduces waiting times for customers. Plus, it eliminates any need for manual data entry for employees.  Employees' satisfaction gets improved, too. They don’t have to do repetitive tasks of writing ID data into the system. Instead, they can focus on providing better customer service to clients.  2. Workflow Automation OCR solutions like ScanDoc are implemented into different applications and systems.  Developers can easily integrate OCR through APIs and SDKs. ScanDoc provides clear documentation, sample code, and support to developers creating tailored solutions.  For instance, in the hospitality industry, hotels are optimizing their workflow automation with our solution. ScanDoc extracts and transfers the guest’s ID data directly into a hotel property management system (PMS). There’s no need for manually copying the data, the whole workflow is automated.  3. Scalability for High-Volume Scenarios ScanDoc OCR can process a large number of IDs in a short time with 99% accuracy. Imagine working at the event and needing to manually check and record each member of the event staff.  In a scenario with hundreds of staff members, it’s crucial to spot any unauthorized personnel.  Similarly, in the case of hotel reception check-in, it’s important to quickly process guests. ScanDoc allows your reception staff to move fast, eliminating any overcrowding or delays. 4. Remote Digital Customer Onboarding OCR extraction works with ID documents from international customers.  ScanDoc supports over 350 documents globally. It’s compatible with multiple languages and alphabets. With the combination of document scanning and face recognition, you can provide safe digital customer onboarding.  Onboard customers regardless of their time zone with 24/7 accessibility without the need for human intervention.  5. Digitizing ID Records Using OCR is an eco-friendly solution.  ID paper copies are replaced by searchable digital files. There’s no need for physical storage allowing you to save space.  Additionally, all the digital files can be secured with a backup. ScanDoc facilitates your digital transformation. Electronically stored ID records are easy to integrate into digital workflows.  Key OCR and MRZ Features ScanDoc OCR  can have cloud or on-prem hosting. Cloud hosting is a convenient option for smaller and medium-sized businesses without extensive in-house IT support. It’s also a more affordable option, considering there’s no installation and configuration costs.  On the other hand, larger companies and corporations with in-house IT teams can opt for on-prem hosting. On-prem hosting ensures control, ownership, and compliance for enterprises in highly regulated industries such as healthcare or finance.  Due to Open APIs, Web, Android, and iOS SDKs implementing OCR substantially reduces development time. ScanDoc is easy to integrate.  It’s already tested, and with clear documentation, developers save time on code fixes. Plus, there are automatic updates on new features. You can speed up development time for new apps or improve existing apps by adding OCR extraction.  Overall, additional functionalities can positively influence user experience.  As mentioned before, ScanDoc uses multiple technologies for cross-validating data - OCR and MRZ. Additionally, ScanDoc has an AI-powered solution – face recognition.  Face recognition adds another layer of security to the identity verification process. Using AI active and passive liveness detection it ensures that there’s a real human from the ID on the other side of the screen.  Why ScanDoc? ScanDoc provides a set of ID scanning solutions applicable to different industries.  Whether you need a document scan, a credit card scan, or a face recognition solution, we have you covered. All the solutions are easy to implement in existing apps or systems. It’s important to note ScanDoc doesn’t store any data, it simply provides solutions that can be customized for your business needs.  It’s convenient for events, guest check-in, or other high-volume ID processing onsite scenarios. Contact us to set up a demo or try it out now.

In today’s fast-paced digital world, where transactions happen at the speed of light, the need for secure, efficient, and fast payment processing is more critical than ever. As businesses strive to provide simple and fast UX for their customers, innovations in financial technology continue to play a pivotal role. Card scanning simplify the process of adding credit card information by simply scanning the details such as: full name, card number, IBAN, and expiration date. Key Benefits of Using Online Credit Card Scanning Solution Efficiency and Speed: AI credit card scanning solution significantly shortens transaction speed, which is very important in today’s digital environment. By scanning the card and automating the extraction from credit cards, the process of entering payment details is fast and simple. This reduces checkout times for customers and improves the overall operational efficiency of businesses, particularly in high-volume transactions. ScanDoc scanning solution can help you speed up check out and improve customer experience. Reduced Errors: Manual entry of credit card information is prone to human errors, such as typos and misinterpretations. ScanDoc utilize advanced Optical Character Recognition (OCR) techniques to extract information from credit cards. Enhanced Security: ScanDoc's canning solutions prioritize data security above all. Employing encryption and secure protocols protects sensitive information. The advanced security measures confidence in businesses and customers, fostering a safe environment for financial transactions. User-Friendly Experience: The intuitive UX of an online credit card scanning interface contributes to a more user-friendly experience. Customers appreciate the convenience of quickly scanning their credit cards, whether in-store or online. The simple process improves overall customer satisfaction and encourages repeat business. Integration with Existing Systems: Online credit card scanning solutions are designed to integrate with various payment systems and software. This adaptability allows businesses to incorporate the technology by implementing APIs into their existing infrastructure without significant overhauls, ensuring a smooth transition to more advanced payment processing methods. Also, ScanDoc’s Android and iOS SDKs significantly help the implementation process. Cost Savings: Automating credit card scanning processes leads to cost savings for businesses. Reducing manual labor, data entry errors and associated dispute resolution costs increases operational efficiency. Companies can allocate resources more effectively, ultimately improving their bottom line. Scalability: Scanning solutions are scalable, accommodating the needs of businesses of all sizes. Whether a small startup or a large enterprise, these systems can handle varying transaction volumes and adapt to the growing demands of the company without compromising performance. Data Insights and Analytics: The data generated through credit card scanning can be leveraged for valuable insights and analytics. Businesses can better understand customer spending patterns, preferences, and behaviors. This data-driven approach enables informed decision-making and allows businesses to adjust offerings to meet customer needs. Competitive Advantage: Adopting AI credit card scanning technology provides a competitive advantage in the market. Businesses that offer secure, efficient, and convenient payment solutions will likely attract and retain customers. Staying ahead of competitors in payment processing positions businesses as leaders in the industry, contributing to long-term success and growth. [caption id="attachment_2525" align="aligncenter" width="810"] Credit Card Scan[/caption]   The Rise of Online Credit Card Scanning Solutions Gone are the days of manual data entry and traditional payment methods. Credit card scanning solution have emerged as a game-changer, simplifying transactions and enhancing the overall customer experience. ScanDoc credit card scanning, with its cutting-edge technology, is leading the charge in providing businesses with a secure and efficient solution for credit card scanning. Advanced Optical Character Recognition (OCR) Technology: ScanDoc utilizes state-of-the-art OCR technology to extract information from credit cards accurately. This ensures that data is captured with precision, reducing the risk of errors. Bank-Level Security: Security is a top priority when dealing with sensitive information. ScanDoc stay at the highest security standards, implementing encryption and secure protocols to safeguard credit card data. Businesses and customers alike can trust that their information is in safe hands. User-Friendly Interface: The intuitive design of ScanDoc’s interface ensures that both customers and businesses can easily navigate the scanning process. With a simple credit card scan, users can complete transactions quickly and efficiently, contributing to a positive overall experience. Transforming Businesses With Online Credit Card Scanning Solution The impact of ScanDoc extends beyond the convenience of quick transactions. Businesses adopting this credit card scanning technology witness a range of benefits: Time Efficiency: Manual data entry takes time and is prone to errors. ScanDoc eliminates these issues, allowing businesses to process transactions rapidly and focus on delivering exceptional products or services. Cost Savings: The efficiency gained through ScanDoc translates into cost savings for businesses. By automating the payment process, resources can be allocated more effectively, leading to increased productivity and profitability. Enhanced Customer Trust: The commitment to security and the seamless payment experience instill confidence in customers. As a result, businesses that implement ScanDoc not only attract more customers but also retain them through trust and reliability. The Future of Payment Processing With an Online Credit Card Scanning Solution As we look to the future, the role of online credit card scanning providers like ScanDoc will continue to evolve. The constant innovation in financial technology is reshaping how businesses operate and customers engage with services. By embracing secure and efficient credit card scanning technology, businesses position themselves at the forefront of this transformative wave, ensuring a future where transactions are not only swift but also secure. In conclusion, ScanDoc is revolutionizing payment processing by offering a sophisticated online credit card scanning solution that prioritizes security, efficiency, and user-friendliness. As businesses navigate the dynamic landscape of digital commerce, the adoption of such advanced technologies becomes not just an option but a strategic imperative. ScanDoc is not just a credit card scanner; it’s a catalyst for a new era of seamless, secure, and efficient financial transactions. Click here to set up a demo call with our specialists.

Discover different types of ID and passport scanners and why document scanning is becoming more important in identity verification. ID and Passport Scanning Solutions ID and passport scanning solutions are a combination of software and hardware solutions that utilize advanced AI techniques to capture and extract personal information from documents. There are many different tools and software to capture and extract information from documents. Still, some of the most popular solutions are AI document scanning solutions such as ScanDoc. Open API software solutions are the latest and the most modern way to scan and extract information from documents. Unlike mobile apps, AI scanning solutions use advanced OCR and MRZ techniques to capture document information and transfer the information into the system. Software like ScanDoc can be implemented and used in any type of hardware and can support both iOS and Android devices. ScanDoc utilizes advanced AI and deep learning techniques, which are required to recognize the template and perform OCR (optical character recognition) and MRZ (magnetic readable zone) extraction. Once the information is captured from the document, the system compares OCR and MRZ before generating the final data extraction result. ScanDoc also performs face recognition, which is very important for digital customer onboarding and KYC. Document scanners such as IDMaster are mostly used in border controls, immigration services, and hotel reception. IDMaster scanner scans the document and utilizes ScanDoc's OCR technique to extract the data and automatically fills up a profile. This method is very accurate since the scanner take images in the best possible quality; therefore, the extraction is more accurate compared to mobile apps. Scanners mostly capture and process only visible textual information from the documents. Currently, there are two types of scanners: one is connected to a cable, and the other is connected to wifi. WiFi scanners are more popular because they can be easily transferred compared to scanners that require plugging into an outlet. Wifi scanners such as IDMaster are becoming more popular because they can scan documents and extract information from any device such as a phone, tablet, laptop, etc. [caption id="attachment_2530" align="aligncenter" width="810"] Document Data Extraction[/caption]   How do ID and Passport Document Scanning Solutions Work? At the core of any ID scanning solution lies a fundamental component: the camera. The first step is to capture an image of an identity document and subsequently subject it to examination. The primary distinction between hardware-based and software-based mobile ID scanners lies in the shooting conditions. The software leverages the capabilities of a user’s device, relying on the user’s accuracy in taking photos. This reliance often prompts users to retake images due to issues like poor lighting, shadowing, or blurriness. Desktop and embedded passport readers offer the advantage of examining documents in controlled light sources. These devices provide optimal shooting conditions, free from ambient light, enabling features like capturing UV luminescence without interference. From a procedural standpoint, utilizing an ID scanner involves a 3-step process of scanning and verifying an ID with a passport reader. Capturing a high-quality document image is crucial, as low-quality images may hinder information readability and compromise forgery detection. The next step involves reading text symbols within images, translating them into data, and sending that data to one or more systems for further use. This functionality, prevalent in settings like hotels, streamlines processes and enhances customer experiences by eliminating manual data entry. The last verification stage serves security and compliance purposes, ensuring the authenticity and validity of the provided ID. Various methods, depending on the hardware or software solution, range from checking expiration dates to incorporating biometrics. For instance, the document reader employs authenticity checks by matching data from the visual inspection zone with information encoded in security features like machine-readable zones or barcodes. The ScanDoc’s SDK enhances authenticity checks by comparing portraits from different elements. Professional document readers excel at extracting and verifying diverse data, including: Document Type Textual and numeric fields (name, ID number, expiration date, date of birth, address, etc.) MRZ – Machine-readable zone (code on the back of the ID) Barcodes & QR code Key Benefits of Using ID and Passport Scanning Solutions Streamlined Verification Process: One primary advantage of ID and passport scanning solution is the simplification of the extraction and verification process. Automate the extraction and verification of information from identity documents, significantly reducing the time and effort required for manual checks. This is particularly valuable in settings such as airports, hotels, and financial institutions, where quick and accurate identity verification is essential. Enhanced Security and Fraud Prevention: ID and passport scanners play a crucial role in enhancing security and preventing fraud. By employing advanced scanning techniques and cross-referencing data against security features embedded in documents, these scanners help identify counterfeit or altered documents. This is crucial for maintaining the integrity of sensitive environments, such as border control and government agencies. Improved Data Accuracy: Automation provided by ID and passport scanners significantly improves data accuracy. Manual data entry could cause errors, but scanners eliminate this risk by extracting information directly from documents. This ensures that the data used for verification and record-keeping is precise, reducing the likelihood of mistakes that could lead to security problems or operational inefficiencies. Enhanced Customer Experience: For businesses in hospitality, including hotels and car rental services, ID and passport scanners contribute to an enhanced customer experience. The swift and accurate verification facilitated by these scanners speeds up processes like check-ins, reducing wait times and enhancing overall customer satisfaction. Integration with Digital Systems: ID and passport scanners seamlessly integrate with digital systems, allowing for efficient data storage and retrieval. This integration facilitates the creation of electronic databases, making it easier for organizations to manage and access information. This is particularly important for businesses that prioritize digital record-keeping and seek to leverage data analytics for decision-making. Versatility Across Industries: ID and passport scanners are versatile tools applicable across various industries. From immigration checkpoints to hotel receptions, these scanners provide a standardized solution for identity verification, catering to the diverse needs of different sectors. In summary, the key benefits of using ID and passport scanners include streamlined verification processes, enhanced security measures, improved data accuracy, efficient compliance with regulations, an improved customer experience, seamless integration with digital systems, and versatility across industries. Collectively, these advantages contribute to a more secure, efficient, and compliant operational environment. [caption id="attachment_2532" align="alignnone" width="278"] Simple API[/caption]   Use Cases for ID and Passport Scanning Software  Nowadays, document scanning and verification are not only used by police and border control. The need for online identity verification is becoming increasingly popular across all industries, from opening online bank accounts and age verification to online check-in for flights or hotels. The suppliers must simplify the process and make it fast and efficient for the end users. Below, you will be able to see many different use cases for identity verifications. Digital Customer Onboarding Customer onboarding for highly regulated industries like finance is very complex and requires an additional level of security. Opening a bank account online requires identity verification right away. Therefore, for digital customer onboarding, banks use reliable partners that can, in a matter of seconds, extract data from the document and verify the person using liveness face recognition. Once the data extraction and face recognition have been performed, the information is sent to be verified based on which results have been created. Such innovative approaches to digital customer onboarding have proven applicable across various industries on a global scale. KYC Automation Know Your Customer (KYC)  is a transformative process that leverages advanced technologies to streamline customer identification and verification processes in various industries. KYC is a crucial component in sectors such as finance, healthcare, and telecommunications, where regulatory compliance and fraud prevention are very important. KYC automation uses cutting-edge technologies such as AI, deep learning, and OCR to collect, analyze, and verify customer information efficiently. By automating these processes, organizations can significantly reduce the time and resources traditionally required for manual KYC checks. This not only accelerates onboarding procedures but also improves overall operational efficiency. One of the primary benefits of KYC automation is mitigating risks associated with identity theft and fraudulent activities. Advanced algorithms can cross-reference customer data against global databases, sanctions lists, and watchlists, ensuring a more thorough and accurate verification process. Furthermore, KYC automation enhances the customer experience by reducing the need for extensive paperwork and in-person verification. Customers can undergo identity verification remotely, often through digital channels, making the onboarding process more convenient and user-friendly. Remote/Online Check-ins During and after the COVID-19 pandemic, more companies moved from traditional in-person check-in to remote, contactless check-in. Many industries, such as hospitality and airlines, have decided to provide both desk and remote options. Online check-in options significantly reduce long lines at hotels and airports. Customers simply scan their documents and all needed information from their documents is automatically transferred into the system. With ScanDoc’s flexible scanning solution, many hotels reduce online check-in to less than 60 seconds. Age Verification Implementing measures to restrict access to certain content, services, products, and venues for underage customers is a vital process for various businesses, ranging from the sale of alcohol in supermarkets to the operation of casinos and adult-only events. Document scan and utilization of OCR and MRZ extraction enables automatic age checks. Professional passport readers, equipped with OCR and MRZ techniques, not only facilitate seamless age verification but also mitigate risks associated with counterfeit documents or instances where original documents are borrowed by someone else. This is achieved through comprehensive cross-checks, including biometric data verification. For an added layer of security, consider incorporating advanced solutions like the ScanDoc Age Verification. It enables the automatic identification of a person’s age through photographs or selfies, ensuring that the presenter of the document is the person claimed to be. By leveraging such techniques, businesses can enhance their ability to enforce age restrictions effectively and maintain a secure environment. Why ScanDoc? Implementing ScanDoc’s flexible scanning solution for data extraction, validation, and face recognition offers companies a comprehensive and efficient solution for enhancing their digital customer onboarding processes. The digital transformation era demands streamlined and secure methods for acquiring and validating customer data, and ScanDoc is at the forefront of meeting these evolving needs. ScanDoc excels in data extraction, ensuring that relevant information from various documents, such as IDs and passports, is accurately and swiftly captured. This is critical for the digital customer onboarding process, where precise data extraction lays the foundation for adequate customer identity verification. Validation is another key strength of ScanDoc. By leveraging advanced algorithms and cross-checking capabilities, it verifies the authenticity of documents and mitigates the risks associated with fraudulent or altered information. This ensures that the customer data collected during onboarding is accurate and trustworthy, contributing to a more secure and compliant operational environment. Incorporating face recognition technology within ScanDoc adds an extra layer of security. By enabling the identification of individuals through facial features, ScanDoc enhances the verification process, ensuring that the person presenting the documents is indeed the legitimate owner. In the context of the online check-in and remote identity verification processes, ScanDoc plays a pivotal role in expediting these procedures. The seamless integration of ScanDoc facilitates swift data extraction and validation, enabling a more efficient and user-friendly online check-in experience. Additionally, the face recognition capabilities contribute to robust identity verification, even in remote settings, ensuring that businesses can confidently and securely onboard customers without compromising security. Overall, ScanDoc is a versatile and powerful tool for companies looking to optimize their digital customer onboarding processes. By accelerating online check-ins, enhancing data accuracy through validation, and incorporating face recognition for identity verification, ScanDoc becomes an indispensable asset in pursuing a seamless, secure, and technologically advanced onboarding experience. Click here to request a personal demo.