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Document data extraction software such as ScanDoc eliminates manual data entry, reduces errors, and improves daily operations. It also increases efficiency by speeding up the process. With automated ID and passport data extraction, you'll improve customer satisfaction.  In this article, we'll explain the benefits of document data extraction, how it works, and the use cases.  What is Document Data Extraction software? Document data extraction is a process of extracting specific information from different types of documents. Data is extracted from scanned documents, cards, images, and PDFs. We also differentiate content for data extraction. It can be structured (IDs and passports), semi-structured (invoices), or unstructured (healthcare records, legal and finance documents).  The idea behind document data extraction is to capture only the data you need. Extracting this information can be done manually or automatically. Manual data extraction entails a human typing in document information into a database. It's more time-consuming, prone to mistakes, and expensive than automated data extraction. On the other hand, automated data extraction is an efficient solution for processing large volumes of documents. Extract the following data from ID documents:   full name date of birth exparation date address document number country issuing documents That's why new technologies are replacing manual data extraction. Automating ID and passport data extraction is now possible with Optical Character Recognition (OCR) and Machine-Readable Zone (MRZ) technologies.  [caption id="attachment_2442" align="aligncenter" width="2324"] Data Extraction Example[/caption] 5 Benefits of Document Data Extraction Software Automating document data extraction can bring various benefits to your business. In this portion of the article, we've highlighted the five key benefits. Read on to learn more about how data extraction can improve your business.  Eliminating Errors Repeating the same tasks over extended periods can exhaust employees. According to a research article, exhaustion can result in employees losing focus and making more errors. Consequently, redoing the same work and repairing the mistakes costs businesses more money. Frequent errors can damage your company's reputation and lead to dissatisfied customers and clients.  Document data extraction software such as ScanDoc can help your business avoid mistakes. With more accuracy, your company will have significant cost savings. ScanDoc extracts ID and passport data with 99% accuracy. It supports IDs and passports in multiple languages, ensuring correctly captured data from international customers.  Save Time Automated ID or passport data extraction takes only a few seconds. Manually typing in customer data can take more than a few minutes. It takes even longer if you're working with international customers. Customers from abroad can have different ID documents or more complicated names. Your employees might need more time to process them.  With data extraction software, each ID document is processed simultaneously, regardless of country or language. Introducing data extraction software to your business will improve daily operations efficiency and save time.  Improving Employee Satisfaction 90% of employees are often overwhelmed with repetitive tasks, according to a 2021 Clockify study. Manual document data extraction is one of those tasks. It's a low-level and dull work that is easy to automate. As a result of doing such tasks, employees feel less productive and even experience burnout. The problem goes further. Dissatisfied employees have 37% higher absence from work, 18% lower productivity, and 15% less profitability (Gallup).  Implementing data extraction software for your business will improve employee satisfaction. Employees can focus on customer experience and other less repetitive tasks. According to the 2017 survey, 37% of respondents choose automation because it improves employee motivation. With fewer tasks, employees are more motivated to do their work. Organizing Data With automated data extraction, you can reduce paperwork. Paperwork takes up storage space, and it can get easily damaged. Plus, it's time-consuming to search for needed information. Almost 50% of employees have trouble finding documents. Data extraction software helps minimize paperwork by transferring it into digital files, which are easy to search through and store. You can also connect data extraction software to an existing system. ScanDoc can be integrated within existing systems using Open APIs and SDKs. It can transfer ID data into hotel property management systems, CRMs, or other locations.  Expanding Business  Incorporating data extraction software comes with significant cost savings, allowing you to expand your business. For instance, you're saving on not hiring additional staff. Instead of having multiple employees at reception manually processing IDs, you can reduce the number of employees with automated data extraction.  Also, data extraction software such as ScanDoc is easy to use, so you won't have to spend money on extensive employee training. It's an intuitive solution accessible to anyone, and your employees don't need advanced technical knowledge.  How Does Data Extraction Software Works? ID and passport data extraction works in five simple steps.  Step 1: First, a person takes or uploads an image of the ID or passport. Ensuring that the entire document is visible, well-focused, and in the frame is crucial.  Step 2: As a second step, data extraction software automatically processes over 500 types of documents, identifying their specific structure and content. It recognizes the document structure and content with high accuracy. Step 3: Data extraction software extracts all relevant personal details from the document in this step. Extracted information includes name, address, date of birth, ID number, etc. Step 4: To add another layer of accuracy, data extraction software cross-validates extracted data using multiple sources, including OCR (Optical Character Recognition) and MRZ (Machine-Readable Zone).  Step 5: Lastly, data extraction software delivers data information with 99% accuracy. [caption id="attachment_2606" align="aligncenter" width="1632"] ID Scanning OCR[/caption]   Data Extraction Software Use Cases We can find data extraction use cases in different industries. Online and hotel reception check-in is one of the most common examples of document data extraction. More hotels are choosing automated data extraction because it speeds up the check-in process. Also, it allows hotels to process more guests without hiring additional staff. Guests can perform an online check-in by taking or uploading photos of their IDs or passports. They can also check in at a hotel by providing their documents to the receptionist. Data extraction software such as ScanDoc connects with the hotel property management system (PMS). In both cases, guests' data is automatically extracted and transferred to the hotel PMS. There's no need for human intervention except to scan, upload, or capture the ID document. Data extraction is also used for financial and banking services. Banks implement document data extraction for account openings, loan applications, or credit card issuance. It's convenient for car rental services. The car rental process can be simplified with data extraction from the customer's driver's license. Similarly, data extraction can be implemented in insurance to capture driver's license details for policy issuance or claims. Why ScanDoc? ScanDoc data extraction software quickly processes large volumes of IDs and passports with 99% accuracy. It reduces waiting times, optimizes operations, and saves resources. ScanDoc is also easy to integrate into any new or existing systems via Open APIs and iOS and Android SDKs. Implementing it into your business will increase employee and customer satisfaction. Automated data extraction will digitally transform your company, leaving paperwork behind.  ScanDoc is not only data extraction software, but it also offers other solutions:  Document Scanning Credit Card Scan Face Recognition IDMaster Scanner Want to learn more about ScanDoc? Fill out a contact form for more information on the integration process and pricing list.

Document scanning software utilizes OCR and MRZ methods to extract information from the documents. Automation of document scanning eliminates manual data entry, reduces waiting times, and avoids data errors.  Find out what OCR and MRZ technologies are and why they are crucial parts of document scanning solutions. Get a better understanding of OCR and MRZ extraction.  Lastly, explore how OCR's key benefits and features can transform your business.  What is OCR and why it is important for document scanning? Optical Character Recognition (OCR) converts text from images into readable, editable text. It extracts important information like full name, addresse, expiration date, and birth date from documents. With the addition of Machine-Readable Zone (MRZ) extraction, the process becomes even more accurate by validating the data. The extracted information can then be transferred to other systems using APIs, making integration straightforward and efficient. One of the key benefits of OCR is that it removes the need for manual data entry, which can be slow and error-prone. Automating this process saves time, especially when processing large numbers of documents. OCR is particularly useful in reducing waiting times for customers and easing the workload on employees. A common use case is hotel check-ins, where OCR speeds up both online and reception-based registration, improving the experience for everyone involved. [caption id="attachment_2606" align="aligncenter" width="1024"] ID Scanning OCR[/caption] What is MRZ Extraction? The Machine-Readable Zone (MRZ) is a unified and globally recognized format structure on identity documents. It consists of three lines of alphanumeric characters at the bottom of the document. MRZ is usually a standard element of passports, IDs, and driving licenses. MRZ data typically consists of these elements:  Character code indicating document type The country or organization issuing the document Unique document number in an alphanumeric string Nationality of a document holder Holder’s first name and surname Date of birth in a six-digit format A single character representing gender OCR extracts alphanumeric characters from the MRZ on identity documents. MRZ technology is an essential element of ID scanning solutions. Software such as ScanDoc scans documents by comparing OCR and MRZ elements and extracts data to any system using APIs.  The data extraction process has use cases in hospitality, finance, travel, and other industries.  For instance, it’s a crucial element of digital customer onboarding for financial institutions ensuring the smooth and accurate opening of online accounts.  [caption id="attachment_2595" align="aligncenter" width="656"] OCR and MRZ Extraction[/caption]   How does OCR and MRZ Extraction Work? In this part of the article, we’ll review the document data extraction process, including MRZ extraction. When the OCR is implemented in your business, it’s easy to validate IDs in five simple steps. Step 1: Firstly, a customer or an employee takes or uploads a photo of the ID document. The photo needs to be taken ensuring the entire document is visible and adjusted to fit the frame. Alternatively, photos can be uploaded in multiple formats such as PDF, PNG, JPG, and other formats.  Step 2: OCR accurately identifies a specific document template and its data. In the process, it compares over 350 document types.  Step 3: In this step, ScanDoc document scanning software automatically extracts all the personal information from the ID. Extracted data includes name, address, date of birth, ID number, etc.  Step 4: To ensure data accuracy, ScanDoc cross-checks extracted data using Optical Character Recognition (OCR) and Machine-Readable Zone (MRZ) technologies. Step 5: As a last step you’ll get a data output with 99% accuracy.  5 Key Benefits of OCR and MRZ in Document Scanning OCR improves customer experience, facilitates workflow automation, opens your business to international markets, and much more. Read what are the other ways OCR extraction will transform your business operations. 1. Improved Customer Experience  The OCR extraction takes about 1.5 seconds. It’s a simple process, even for less technically advanced employees and customers.  Using ScanDoc documents scanning solution significantly reduces waiting times for customers. Plus, it eliminates any need for manual data entry for employees.  Employees' satisfaction gets improved, too. They don’t have to do repetitive tasks of writing ID data into the system. Instead, they can focus on providing better customer service to clients.  2. Workflow Automation OCR solutions like ScanDoc are implemented into different applications and systems.  Developers can easily integrate OCR through APIs and SDKs. ScanDoc provides clear documentation, sample code, and support to developers creating tailored solutions.  For instance, in the hospitality industry, hotels are optimizing their workflow automation with our solution. ScanDoc extracts and transfers the guest’s ID data directly into a hotel property management system (PMS). There’s no need for manually copying the data, the whole workflow is automated.  3. Scalability for High-Volume Scenarios ScanDoc OCR can process a large number of IDs in a short time with 99% accuracy. Imagine working at the event and needing to manually check and record each member of the event staff.  In a scenario with hundreds of staff members, it’s crucial to spot any unauthorized personnel.  Similarly, in the case of hotel reception check-in, it’s important to quickly process guests. ScanDoc allows your reception staff to move fast, eliminating any overcrowding or delays. 4. Remote Digital Customer Onboarding OCR extraction works with ID documents from international customers.  ScanDoc supports over 350 documents globally. It’s compatible with multiple languages and alphabets. With the combination of document scanning and face recognition, you can provide safe digital customer onboarding.  Onboard customers regardless of their time zone with 24/7 accessibility without the need for human intervention.  5. Digitizing ID Records Using OCR is an eco-friendly solution.  ID paper copies are replaced by searchable digital files. There’s no need for physical storage allowing you to save space.  Additionally, all the digital files can be secured with a backup. ScanDoc facilitates your digital transformation. Electronically stored ID records are easy to integrate into digital workflows.  Key OCR and MRZ Features ScanDoc OCR  can have cloud or on-prem hosting. Cloud hosting is a convenient option for smaller and medium-sized businesses without extensive in-house IT support. It’s also a more affordable option, considering there’s no installation and configuration costs.  On the other hand, larger companies and corporations with in-house IT teams can opt for on-prem hosting. On-prem hosting ensures control, ownership, and compliance for enterprises in highly regulated industries such as healthcare or finance.  Due to Open APIs, Web, Android, and iOS SDKs implementing OCR substantially reduces development time. ScanDoc is easy to integrate.  It’s already tested, and with clear documentation, developers save time on code fixes. Plus, there are automatic updates on new features. You can speed up development time for new apps or improve existing apps by adding OCR extraction.  Overall, additional functionalities can positively influence user experience.  As mentioned before, ScanDoc uses multiple technologies for cross-validating data - OCR and MRZ. Additionally, ScanDoc has an AI-powered solution – face recognition.  Face recognition adds another layer of security to the identity verification process. Using AI active and passive liveness detection it ensures that there’s a real human from the ID on the other side of the screen.  Why ScanDoc? ScanDoc provides a set of ID scanning solutions applicable to different industries.  Whether you need a document scan, a credit card scan, or a face recognition solution, we have you covered. All the solutions are easy to implement in existing apps or systems. It’s important to note ScanDoc doesn’t store any data, it simply provides solutions that can be customized for your business needs.  It’s convenient for events, guest check-in, or other high-volume ID processing onsite scenarios. Contact us to set up a demo or try it out now.

In today’s fast-paced digital world, where transactions happen at the speed of light, the need for secure, efficient, and fast payment processing is more critical than ever. As businesses strive to provide simple and fast UX for their customers, innovations in financial technology continue to play a pivotal role. Card scanning solutions such as ScanDoc, simplifyes the process of adding credit card information by simply extracting the details such as: full name, card number, IBAN, and expiration date. [caption id="attachment_2617" align="aligncenter" width="1566"] Credit Card Number Extraction[/caption] Key Benefits of Using Online Credit Card Scanning Solution Efficiency and Speed AI credit card scanning solution significantly shortens transaction speed, which is very important in today’s digital environment. By scanning the card and automating the extraction from credit cards, the process of entering payment details is fast and simple. This reduces checkout times for customers and improves the overall operational efficiency of businesses, particularly in high-volume transactions. ScanDoc scanning solution can help you speed up checkout and improve customer experience. Reduced Errors Manual entry of credit card information is prone to human errors, such as typos and misinterpretations. ScanDoc utilizes advanced Optical Character Recognition (OCR) techniques to extract information from credit cards. Enhanced Security ScanDoc's canning solutions prioritize data security above all. Employing encryption and secure protocols protects sensitive information. The advanced security measures confidence in businesses and customers, fostering a safe environment for financial transactions. User-Friendly Experience The intuitive UX of an online credit card scanning interface contributes to a more user-friendly experience. Customers appreciate the convenience of quickly scanning their credit cards. The simple process improves overall customer satisfaction and encourages repeat business. Integration with Existing Systems Online credit card scanning solutions are designed to integrate with various payment systems and software. This adaptability allows businesses to incorporate the technology by implementing APIs into their existing infrastructure without significant overhauls, ensuring a smooth transition to more advanced payment processing methods. Also, ScanDoc’s Android and iOS SDKs significantly help the implementation process. Cost Savings Automating credit card scanning processes leads to cost savings for businesses. Reducing manual labor, data entry errors and associated dispute resolution costs increases operational efficiency. Companies can allocate resources more effectively, ultimately improving their bottom line. Scalability Scanning solutions are scalable, accommodating the needs of businesses of all sizes. Whether a small startup or a large enterprise, these systems can handle varying transaction volumes and adapt to the growing demands of the company without compromising performance. Data Insights and Analytics The data generated through credit card scanning can be leveraged for valuable insights and analytics. Businesses can better understand customer spending patterns, preferences, and behaviors. This data-driven approach enables informed decision-making and allows businesses to adjust offerings to meet customer needs. Competitive Advantage Adopting AI credit card scanning technology provides a competitive advantage in the market. Businesses that offer secure, efficient, and convenient payment solutions will likely attract and retain customers. Staying ahead of competitors in payment processing positions businesses as leaders in the industry, contributing to long-term success and growth. [caption id="attachment_2525" align="aligncenter" width="810"] Credit Card Scan[/caption]   The Rise of Online Credit Card Scanning Solutions Gone are the days of manual data entry and traditional payment methods. Credit card scanning solution have emerged as a game-changer, simplifying transactions and enhancing the overall customer experience. ScanDoc credit card scanning, with its cutting-edge technology, is leading the charge in providing businesses with a secure and efficient solution for credit card scanning. Advanced Optical Character Recognition (OCR) Technology ScanDoc utilizes state-of-the-art OCR technology to extract information from credit cards accurately. This ensures that data is captured with precision, reducing the risk of errors. Bank-Level Security Security is a top priority when dealing with sensitive information. ScanDoc stay at the highest security standards, implementing encryption and secure protocols to safeguard credit card data. Businesses and customers alike can trust that their information is in safe hands. User-Friendly Interface The intuitive design of ScanDoc’s interface ensures that both customers and businesses can easily navigate the scanning process. With a simple credit card scan, users can complete transactions quickly and efficiently, contributing to a positive overall experience. [caption id="attachment_2498" align="aligncenter" width="810"] Credit Card Data Extraction[/caption] Transforming Businesses With Online Credit Card Scanning Solution The impact of ScanDoc extends beyond the convenience of quick transactions. Businesses adopting this credit card scanning technology witness a range of benefits: Time Efficiency Manual data entry takes time and is prone to errors. ScanDoc eliminates these issues, allowing businesses to process transactions rapidly and focus on delivering exceptional products or services. Cost Savings The efficiency gained through ScanDoc translates into cost savings for businesses. By automating the payment process, resources can be allocated more effectively, leading to increased productivity and profitability. Enhanced Customer Trust The commitment to security and the seamless payment experience instill confidence in customers. As a result, businesses that implement ScanDoc not only attract more customers but also retain them through trust and reliability. The Future of Payment Processing With an Online Credit Card Scanning Solution As we look to the future, the role of online credit card scanning providers like ScanDoc will continue to evolve. The constant innovation in financial technology is reshaping how businesses operate and customers engage with services. By embracing secure and efficient credit card scanning technology, businesses position themselves at the forefront of this transformative wave, ensuring a future where transactions are not only swift but also secure. In conclusion, ScanDoc is revolutionizing payment processing by offering a sophisticated online credit card scanning solution that prioritizes security, efficiency, and user-friendliness. As businesses navigate the dynamic landscape of digital commerce, the adoption of such advanced technologies becomes not just an option but a strategic imperative. ScanDoc is not just a credit card scanning solution; it’s a catalyst for a new era of seamless, secure, and efficient financial transactions. Click here to set up a demo call with our specialists.